Our Services
New Gym
Start Up
You don’t have to go it alone. We’ve built gyms across many markets, helping founders find locations, assess markets, secure financing, and bring gyms to life. Our team of financial, design, real estate, construction, and operations experts support you at every stage, tailoring our approach to your project. Building a climbing gym is a complex, multi‑year journey—we’re here to help you succeed.
Operational
Support
Running a climbing gym doesn’t have to be complicated. We handle operations end to end—from route setting and bookkeeping to marketing and financial reporting—so you can focus on climbing. We also provide tactical reviews and business transformation to fix gaps in people and processes.
One on One
Assistance
Feeling stuck getting started? Is your strategy falling short? Facing a tough or sensitive challenge? Need a trusted sounding board? We’ve navigated many of these same issues and learned what works. We provide executive and management coaching, as well as fractional executive services, to help you move forward with clarity and confidence.
About Us
Founded in 2009 by Timy Fairfield and Brandi Proffitt, Futurist Climbing Consultants helps climbing gyms succeed—at every scale. From mega gyms to private facilities, we bring professionalism, principled decision‑making, and relentless client advocacy to every project. We love climbing, and we understand the business behind it.
New Gym Start Up
Climbing Gym Start Up
Launching your first climbing gym is a complex, multi‑year undertaking. We provide tailored support to meet the needs of each entrepreneur, offering services that include market feasibility analysis, revenue and financial projections, start‑up budgeting, financing and equity guidance, and business plan development. As a specialized climbing gym consultancy, we support clients through every stage of the development process.
Real Estate & Construction
Whether developing a new ground up climbing facility, adapting a complex space, or reimagining an existing gym, our industry‑leading designers bring deep expertise to every project. Having collaborated with all major wall manufacturers, we deliver efficient, well‑considered layouts—from climbing and fitness areas to yoga, front desk, and retail spaces—tailored to your vision and budget.
Climbing Gym Design
Developing a climbing gym requires specialized expertise in commercial real estate and construction. Our team has delivered millions of dollars in facilities nationwide, working with landlords, owners, and contractors to minimize risk, delays, and cost overruns. We provide tailored support through coaching, ownership representation, and project management to meet the unique demands of each project.
Operational Support
Financial Management & Bookkeeping
Managing your gym’s finances shouldn’t be a distraction. We provide confidential financial review and bookkeeping services built specifically for climbing gyms, including weekly or monthly support, payroll, QuickBooks management, and monthly financial reporting. When your numbers are accurate and up to date, you can make better decisions and run your business with confidence.
Operations & Change Management
When was the last time you reviewed your operations manual or conducted a comprehensive team training? Do you have a current employee handbook and a consistent onboarding process for new hires? Are your hiring strategies aligned with your business needs? If gym leaders are routinely filling operational gaps, it may be time to reassess your human resources, operational systems, and training practices. Our experienced team benchmarks your gym against industry best practices, recommends targeted improvements, and partners with you to implement meaningful change.
Routesetting
Routes define your climbing experience and show your gym’s quality. When route volume, rotation, or freshness is off, both members and setters feel it. Our expert team helps you dial in a route setting program that keeps climbers engaged, teams aligned, and your gym performing at its best. With clear systems, smart training, and proven processes, route setting becomes a powerful driver of member satisfaction and long‑term success. Our team can assist with process development, training, or special one-time route setting projects.
Marketing & Sales
Is your climbing gym having difficulty engaging current members or attracting new ones? Is your online presence inconsistent or outdated? We help gyms strengthen their marketing strategy through tactical guidance, dedicated marketing coordination, website management, and proven sales strategies. Our experienced team focuses on proven approaches that drive engagement and revenue growth.
One on One Assistance
Leadership Coaching
Are you a business owner or a manager at a climbing gym—struggling to lead a team or bring structure to daily operations? If the day‑to‑day feels overwhelming, you’re not alone. We’ve been there too—through the mistakes, the wins, and everything in between. We share our hard‑won experience to help gym owners and leaders build practical systems, lead with confidence, and regain momentum as they grow. Schedule a confidential discovery session today.
Strategic Planning
Effective growth requires more than optimism. Whether you are facing new competition, high staff turnover, or uncertainty about how to scale, progress begins with stepping back from daily operations to evaluate your business objectively. A clear, honest assessment provides the foundation for meaningful planning. With deep expertise in climbing gyms and the broader industry, we help benchmark performance, define realistic goals, and identify clear next steps. Schedule a discovery session to discuss your goals and explore how we can support your growth.
Fractional Executive Services
Clients often engage us during periods of growth, change, or uncertainty. A fractional executive can provide the senior leadership you need—without a full‑time hire—whether you are launching a gym, encountering new competition in your market, or are preparing for acquisition, or are outgrowing existing operational systems. We connect you with experienced CEOs, CFOs, and CMOs who deliver part‑time or interim leadership to stabilize operations and support your next stage of growth.